YES and FLEX Student Stipend
The YES and FLEX scholarships provide all YES and FLEX students with a monthly stipend of $125 per month, beginning with the first month of their arrival. Should you encounter any problems regarding the stipend checks, please contact your AFS Liaison, who will connect you with the appropriate AFS Staff member.
The monthly stipend is a personal allowance that students may use to cover expenses related to socializing with American friends and to pay for personal items such as toiletries, movie tickets/excursions with friends, phone use, gifts, etc. The stipend is not intended for electronics, school or weather specific clothing, school lunches or to be sent home. Host families must provide three meals a day; lunch on school days must be provided and can be either a packed lunch or purchased at the school’s cafeteria.
Interaction with American friends is essential in enabling students to carry out the most important goals of the program while in the United States. Students should be encouraged to spend the stipend in this way and should be discouraged from saving it with the intention of taking it back home. Hosts and local coordinators are encouraged to talk with AFS Support Volunteers should this become a problem.
Host Family Incidentals Allowance
The scholarship also provides a specific amount of funding for each YES student, called an Incidentals Allowance; this allowance is intended to help host families cover the additional costs associated with their YES/FLEX student’s participation in school and community life. Allowable expenses include, but are not limited to:
- activity participation fees
- gym or school sports uniforms/equipment
- school event fees
- school and personal supplies
- weather specific clothing/shoes
The Incidentals Allowance should not be used to pay for vacation costs or electronics.
AFS can only reimburse the host family for expenses accrued using the Incidentals Allowance, not the student. Therefore, we request that a host parent make the purchases on your hosted student’s behalf and submit the enclosed Incidentals Allowance Expense Report with receipts to be reimbursed. We encourage you to submit your expenses as the year progresses; there is no need to save them all for a one time, end of year reimbursement. For further instructions, please see the below Reimbursement Guidelines. If you are not certain if an item will be covered by this allowance, please contact your AFS Liaison or Cluster Coordinator before making the purchase.
IMPORTANT Please note the following:
- The funding for our year-long vs. our semester arriving students differs; those YES and FLEX students arriving in August will each receive a $300 incidental allowance while YES semester students arriving in January will receive $150 in incidental funding.
- Also, please note that this allowance is not renewed should a student move to a new host family. If you receive a student into your home mid-way through the year/semester, please contact your AFS Liaison in order to know what funds remain in your YES/FLEX student’s incidental fund.
Incidentals Allowance Reimbursement Guidelines
STEPS TO FOLLOW
- Fill out an expense report on your student’s behalf, leaving gray areas blank. (Each expense must be accompanied by an original receipt).
- Send the completed expense report form and original receipts to the AFS-USA National Office in New York (address below).
- Please retain copies of the receipts and the expense report for your records should anything get lost in the mail.
- The AFS-USA Finance Department will send a check payable to the person specified on the expense report. The turnaround time is approximately three weeks.
ATTN: Sponsored Programs Grant Administrator
120 Wall Street, 4th Floor
New York, NY 10005